The word G Suite conjures up images of Gmail, Drive, Meet, and other Google services, but in 2020, Google made a huge adjustment. To represent the modern office, G Suite has been renamed Google Workspace. Here’s why it’s so great.
What is Google Workspace?
From how we generate, save, and access data to how we communicate and everything in between, Software as a Service (SaaS) applications have changed the way businesses operate. Unlike traditional apps that require you to download and install software on your computer in order to use them, SaaS apps just require you to subscribe and log into your SaaS account. Even for mobile workforces, these apps are simple to set up, user-friendly, and effective productivity tools. Google Workspace is an incredibly product that offers a plethora of solutions under a single umbrella.
Google Workspace is a set of office and productivity apps that work together to improve workflow integration. It began with Google Apps in 2006 and was renamed G Suite in 2016. Google changed to Google Workspace again in October 2020, adding new capabilities to its collaborative software and seeking to make the suite more accessible for business teams.
Google Workspace is a collection of business products that work together to improve workplace collaboration and efficiency. This technology also connects with a variety of other applications: for example, a company may want to sync their Google Sheets and CRM for more information.
Google Workspace Services & Features
Below is a list of some of the most popular apps available within the Google Workspace ecosystem.
Gmail Services – Communication
Gmail is a Google-provided free email service. Gmail is similar to other email services in that it allows you to send or receive emails, block spam, create address books, and perform basic email activities. However, it offers a few additional distinctive features that contribute to its popularity. Here’s some:
- Email Conversations. When you send emails back and forth with another person (or a group of people), usually about a certain topic or event, you’re having an email conversation. Gmail automatically puts these emails together, making your inbox more organized.
- Google Call. This feature is similar to voice chat, however it allows you to call any phone in the globe by dialing an actual phone number. Making a call to anywhere in the United States or Canada is free, while calling to other countries is reasonably inexpensive.
- Google Chats. If your computer has a microphone and/or webcam, you can send someone an instant message or utilize the voice and video chat tool instead of sending an email. You can also share and link documents easily.
Google Drive Services – Cloud Storage
Google Drive is a cloud storage service that is designed to relieve some of the strain on your hard drive. Cloud storage frees up space on your PC by uploading your files to its own remote servers, or “cloud.” This frees up capacity on your devices for more critical business tasks.
Cloud storage, on the other hand, has numerous advantages over traditional storage. When your files are stored in the cloud, you can access them from any device with an internet connection, no matter where you are. You may also share them with others, opening up new possibilities for online teamwork.
For Google Drive specifically, you can share documents within an organization or individual via links. Enhanced integration is possible when combining this tool with other Google Workspace Apps.
Google Calendar Services – Calendar Management
Google Calendar is one of the best time management and scheduling tool available for businesses. It lets you schedule appointments, keep track of your daily duties, and more.
People who need to simplify and plan their busy schedules can benefit from the time management application. While scheduling a remote meeting, you can book Video Conferencing calls with a single click.
When used properly, Google Calendar also allows you to effectively mange your team. Meetings can be dramatically improved through measuring productivity via time spent in meetings, keeping, sharing, and storing notes, and execute on tasks.
Google Meets Services – Conferencing
Google Meet is a video conferencing application that is free to use. Whether you’re a single person getting together with a small group or a corporation running an online class, setting up an online meeting is simple. You can invite up to 100 people to the meeting, and they can stay for up to 60 minutes.
Google Workspace gives you access to more tools for your business. You can have a meeting for up to 250 people and livestream it to an audience of up to 100,000 people. This gives you a huge reach when it comes to engaging with staff and consumers, and you can pick a plan that fits your budget and requirements.
Google Docs Services – Text Documents
Google Docs users may combine text with formulae, lists, tables, and photos to create, edit, and update documents and spreadsheets in a variety of fonts and file formats. Most presentation software and word processor applications are compatible with Google Docs. Users have complete control over who sees their work. Google Docs is perfect for publishing within a company, keeping blogs, and writing material for public consumption.
Google Docs is ideal for collaborative projects in which numerous authors collaborate in real time from different parts of the world. Everyone in the room can see who made specific document modifications and when they were made.
Google Sheets Services – Spreadsheets
Google Sheets is a browser spreadsheet app available through Google Drive. On virtually all mobile devices, the app is also available as a desktop programme allowing you to monitor data remotely.
Users may edit, organise, and analyse various sorts of data using Google Sheets. It permits collaborations, and several users can edit and format files in real time, with a revision history to trace any changes made to the spreadsheet.
Google Sheets comes packed with a cauldron of API integration with other software. Businesses can leverage this tool to communicate to CRM software to provide more in-depth information critical to making key business decisions.
Switch To Google Workspace
This is just the tip of the iceberg for the amount of applications available. For a complete review of the plans available, and what matters most for you, contact Marketing & Technology today.